The following information relates to the protection of your personal data. This is the data that allows you to be identified, directly or indirectly, such as your first name, surname, e-mail address and IP address.
Personal data is collected when:
The data controller is the Federal Public Service Foreign Affairs, Foreign Trade and Development Cooperation.
A data processor, Destrée Organisation, has been appointed to develop and manage the website and to manage the registration process.
This data processing is governed by a data processing agreement as required by the GDPR.
1. Legal bases and purposes of the processing operations
The legal bases of the processing operations are the following:
Personal data is collected and processed with the aim to:
Data is also collected and processed anonymously:
If your request for information or a service is intended for another department we will provide you with the correct information for that department and you then have the choice of whether or not to contact them.
In the table below, the situations show how personal data is collected and processed automatically.
Data collected and processed
You visit one or more pages
You contact us through contact e-mail
Surname, first name and e-mail address that you have provided
Meta data that may or may not be related to your e-mail
You register to the conference using our registration form
Identification data: surname, first name, business address, e-mail address
Person-related data: title, date of birth, notification of visa application
Physical health data: dietary restrictions, mobility restrictions
Profession and employment: organization/institution, position, type of conference registration selectedmember of an NGO or not)
Other data: selection and registration for activities other than the meeting programme (dinner gala reservation, technical visit to the port of Antwerp, etc.)
The other personal data that may be processed is listed in the data processing register.
Data that is not of a personal nature is automatically collected without linking it to your IP address and therefore with respect for your privacy. It is used to generate statistics and to improve the content of the portal site:
A cookie is a small text file that can be stored on your computer when you visit websites.
The conference website and the registration forms use only essential and functional cookies necessary for their proper functioning. The cookies policy can be found here.
The storage duration of:
In exceptional cases, such as in the context of legal proceedings, your personal data may be stored for a longer period.
Destrée Organisation guarantees the security (integrity and confidentiality) of your personal data. It is protected against unauthorised access, unauthorised use, loss and unauthorised changes.
To this end, we use security methods and procedures that we will not describe in detail here for security reasons.
Please note: appropriate physical, technical and organisational measures are taken to guarantee a level of security that is appropriate with regard to the risks.
You have certain rights relating to the personal data that we use: the right of access, the right to rectification, the right to object and the right to have data deleted.
Your demand will be processed within 30 calendar days. If your demand is complex or if our department has to deal with a large number of applications, that period may be extended up to 60 days.
Please send an e-mail or letter to our Data Protection Officer in order to exercise your rights: firstname.lastname@example.org
If you consider that the Federal Public Service Foreign Affairs, Foreign Trade and Development Cooperation and/or Destrée Organisation have not processed your personal data in accordance with the applicable regulations, you are entitled to lodge a complaint with the Data Protection Authority:
Data Protection Authority
Rue de la Presse 35
For more information about our data protection policy, you may contact our Data Protection Officer at: email@example.com